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Manage your signatures

Email signatures live in the Email Signatures workspace at /email-signatures. The idea is simple: one signature per person, on-brand by default. Every signature belongs to a brand, so a team of five under one brand gets five signatures that all share the same colors, logo, and social links.

Signatures are per brand​

The workspace shows one brand at a time. Use the brand switcher at the top to pick a brand, and the page lists only that brand's signatures. Below the header, a brand card shows the active brand's name, how many signatures it has, and a preview of its color swatches.

If you have no brands yet, the page asks you to create one first: signatures inherit a brand's colors, logo, and socials, so there is nothing to build on without one. Click New brand to set one up, then come back. See Create a brand.

The default signature​

You do not start from zero. When you create a brand (or extract one from a website), SmartMailing automatically adds a starter signature for it, labeled as the brand's default. It already carries the brand's logo, colors, website, and social links, combined with sample personal details (a placeholder name, title, and phone number) so the preview renders fully populated. Open it, replace the sample details with real ones, and it is ready to use.

The signature list​

Each signature appears as a card showing:

  • The person's name and job title
  • Their email address and phone number
  • When the signature was last edited

Every card has three actions:

  • Copy HTML copies the rendered signature to your clipboard, ready to paste into Gmail, Outlook, or Apple Mail. See Add your signature to your email client.
  • Edit opens the signature editor. See Edit a signature.
  • Delete removes the signature after a confirmation dialog. Deleting cannot be undone.

Add a signature​

  1. Pick the brand you want in the brand switcher.
  2. Click New signature in the header, or the Add another signature card at the end of the list.
  3. SmartMailing creates the signature pre-filled with the brand's visuals and opens it in the editor.

If the brand has no signatures yet, the page shows an empty state instead; click Create the first signature there.

tip

Create one signature per teammate under the same brand. Each person gets their own name, title, and phone number, while the brand look stays identical across the whole team.

Delete a signature​

Click the trash icon on a signature card, then confirm with Delete signature in the dialog. If you delete one by mistake, you will need to recreate it; a new signature starts from the brand's visuals again, but any personal details are gone.